Frequently Asked Questions About Coach Bus Rentals in Indianapolis

Indianapolis Coach Bus Service offers one of the largest, most diverse fleets in Indiana, so you’ll always find the exact vehicle you need. We provide 15-35 passenger minibuses from top builders like Grech Motors, Battisti Customs, Midwest Automotive Designs, LGE Coachworks, and Tiffany Coach Builders—perfect for airport transfers, corporate shuttles, or small group trips to places like Carmel or Fishers. Our 40-56 passenger coach buses come from MCI, Prevost, Van Hool, and offer premium amenities for long-distance travel to Chicago, Cincinnati, or St. Louis. We also have 10-50 passenger party buses, 10-15 passenger sprinter vans, and school buses, making it easy to accommodate any group size or itinerary. No matter where you’re going in Indianapolis or across the state, we have a bus that fits your needs.

Bus rental prices in Indianapolis range from $145 to $550+ per hour for a charter bus, $150 to $450+ per hour for a minibus, $180 to $520+ per hour for a party bus, and $160 to $450+ per hour for a sprinter van. Daily rates are typically $1,520 to $5,000+ for a charter bus, $1,520 to $3,465+ for a minibus, and $1,000 to $3,900+ for a party bus or sprinter van. Per-mile rates average $6.00 to $9.95 for a charter bus and $4.00 to $9.95 for a minibus. Your exact price depends on your travel dates, trip distance, group size, and how long you need the bus. For example, a weekend wedding shuttle between downtown Indianapolis and Carmel will cost more than a weekday corporate shuttle to the airport. The best way to get an accurate quote is to call our team at 463-282-3970 or use our online tool with your trip details.

The main factors that affect your bus rental price are your travel dates, trip distance, and how long you need the bus. Peak season (April–June and September–December) is more expensive due to high demand from weddings, school trips, and sports events. Longer trips—like taking a coach bus from Indianapolis to Chicago or Cincinnati—cost more than local shuttles within Marion County. Fleet size matters too: larger vehicles like a 56-passenger MCI or Prevost cost more than a 25-passenger minibus or 15-passenger sprinter van. Amenities such as Wi-Fi, TVs, and restrooms may also impact the price. To get the best rate, book early and provide detailed information about your route, headcount, and schedule.

You can get an instant quote online by entering your trip details—pick-up location, destination, date, time, and group size—or call our reservation team at 463-282-3970 anytime, 24/7/365. We’ll ask a few questions about your itinerary, then send you a custom quote in 30 seconds. If you have special requests—like ADA-accessible features, luggage storage for Indianapolis International Airport transfers, or onboard entertainment for a long drive to Notre Dame—we’ll include those in your quote. Once you’re ready to book, just sign the contract electronically and pay your deposit to lock in your bus and rate.

Our fleet includes every type of vehicle so we can meet the needs of any group! You can rent a 56-passenger charter bus or a 15-25 passenger minibus built by MCI, Prevost, Van Hool, Grech Motors, Battisti Customs, Tiffany Coachbuilders, Executive Coach Builders, LGE Coachworks, Turtle Top, and more. Each vehicle comes with different amenities such as reclining seats, seatback tray tables, footrests, individual reading lights, power outlets, USB ports, WiFi, PA systems, flat-screen TVs with DVD players, hardwood floors, LED lighting, wraparound seating, wet bars, coolers, cup holders, Bluetooth sound systems, tinted windows, overhead parcel racks, rear luggage bays, and restrooms with sinks. If you need something specific like a wheelchair lift, extra luggage space, or custom branding, just ask when you call 463-282-3970. We’ll find the right bus for your trip!

We provide transportation for every kind of group and event across Indianapolis and the entire state of Indiana. Common uses include wedding shuttles between venues in Carmel, Zionsville, or downtown Indy; corporate commuter routes for major employers like Eli Lilly, Salesforce, and IU Health; school field trips to museums, zoos, and state parks; college sports charters for IU, Purdue, Butler, and Notre Dame fans; concert and festival transportation to Ruoff Music Center, White River State Park, and the Indiana State Fairgrounds; church retreats; family reunions at Eagle Creek or Brown County; and private party buses for bachelor/bachelorette nights in Broad Ripple or Mass Ave. We also handle government contracts, military movements, political campaign tours, and emergency evacuation services statewide. Whatever your itinerary, we’ll keep your group moving together and on schedule.

We recommend booking your bus as early as possible—ideally 3 to 6 months before your trip—to get the best selection and pricing. Spring and fall are peak seasons for weddings, proms, graduations, and sports tournaments, so buses sell out fast during those months. If you’re traveling in April, May, June, September, or October, try to reserve at least 6 months ahead. Summer is also busy with family reunions and festival shuttles, while winter holidays see high demand for company parties and New Year’s Eve celebrations. Last-minute bookings are possible if we have availability, but your options may be limited and prices higher. For large events requiring multiple vehicles, such as moving 500+ people for a convention at the Indiana Convention Center or a multi-day corporate outing to French Lick Resort, 6 to 12 months’ notice is best. If you’re not sure of your exact headcount or schedule yet, you can still request a quote and make adjustments later. The sooner you contact us, the more choices you’ll have.

Absolutely. We specialize in long-distance and multi-day charters across the Midwest and beyond. Whether you’re taking a youth group to King’s Island, a church retreat to Nashville, or a business delegation to Chicago, we’ll get you there comfortably and on time. Just provide your full itinerary—including all intermediate stops, hotel addresses, and daily schedules—so we can plan accordingly. For extended tours lasting a week or more, such as college athletic teams traveling between campuses or senior citizen excursions to Branson and the Ozarks, we’ll assign a dedicated bus and coordinator to manage logistics. Out-of-state trips are routine for us, with regular service to Illinois, Ohio, Kentucky, Michigan, Wisconsin, Missouri, Tennessee, and Pennsylvania. If your journey involves crossing multiple state lines or overnight stays outside Indiana, let us know any special requirements upfront. We’ll handle the rest.

Yes, we have one of the largest fleets of party buses in Indiana, with sizes ranging from 10 to 50 passengers. Our party buses feature wraparound leather seating, hardwood floors, color-changing LED lighting, mirrored ceilings, wet bars with coolers, cup holders, Bluetooth sound systems, flat-screen TVs, and tinted windows for privacy. These are perfect for bachelor/bachelorette parties, birthday celebrations, prom night transportation, or just a fun night out hitting the bars in Broad Ripple, Mass Ave, Fountain Square, or downtown Indy. Smaller groups can book a sprinter limo with similar amenities, while larger parties will enjoy the extra space and features of a 30- to 40-foot coach. You’re welcome to bring your own drinks and snacks on board, but please drink responsibly and clean up after your group. For extra-long nights, we can arrange multiple pick-ups and drop-offs or even follow your party to a second location outside the city. Party buses are in high demand on weekends and during major events like Indy 500 Snake Pit or New Year’s Eve, so reserve early to guarantee your ride.

Downtown Indianapolis has several designated areas for charter bus parking and passenger loading/unloading, but advance planning is essential due to heavy traffic and limited curb space. Popular drop-off zones include the east side of the Indiana Convention Center on Capitol Avenue, Maryland Street near Lucas Oil Stadium, Senate Avenue by the Statehouse, and Wabash Street behind Monument Circle. For long-term parking, options include the south lot at Victory Field, White River State Park surface lots, and under I-70 along McCarty Street. Note that overnight parking is not permitted on most downtown streets, and some venues require prior registration or permits for bus access—especially during large-scale events like Gen Con, Big Ten Championships, or parades. If your group is visiting multiple attractions in one day (e.g., Eiteljorg Museum, Zoo, and Circle Centre Mall), consider hiring the bus for continuous circulation rather than trying to park at each stop. For pick-ups in congested areas like Mass Ave or Georgia Street, coordinate exact times and locations with your dispatcher to minimize delays. We’re happy to work with your event planner or hotel concierge to identify the best staging areas based on your itinerary. Outside downtown, major destinations such as Children’s Museum, Newfields, and IMS have dedicated bus lots with clear signage. Always follow posted regulations and never block intersections, fire lanes, or ADA ramps while waiting for passengers.

If you need to update your itinerary—such as changing pick-up times, adding stops, or increasing headcount—just contact our office as soon as possible. Most adjustments can be accommodated without issue, provided we have sufficient notice and the requested changes do not conflict with other scheduled commitments. If your new plans require a larger vehicle, additional mileage, or extended hours, there may be a difference in cost which will be communicated upfront. For reductions in service (shorter duration, fewer passengers), please note that minimum charges still apply and refunds may not be available depending on proximity to departure date. In the rare event that you must cancel your reservation entirely, please call us immediately to discuss options. We understand that emergencies and unforeseen circumstances arise, and we’ll do our best to work with you within the terms of your agreement. Open communication is key to ensuring a smooth experience for everyone involved.

Yes, you are welcome to bring food and non-alcoholic beverages on board any of our buses. For longer trips—such as school outings to Holiday World or corporate charters to Chicago—we recommend packing snacks that are easy to distribute and unlikely to cause spills or stains (e.g., granola bars, chips, bottled water). If your group plans to eat full meals en route, please use resealable containers and dispose of trash properly in provided receptacles. While light refreshments are encouraged to keep passengers comfortable, we ask that you avoid messy items like ice cream, greasy fast food, or open containers of soup. Cleaning fees may be assessed if excessive litter, stains, or odors are left behind. For private rentals such as party buses or wedding shuttles, alcohol consumption is permitted for passengers of legal drinking age, provided it is done responsibly and in accordance with local laws. Glass bottles should be avoided in favor of cans or plastic cups to reduce the risk of breakage. Coolers and ice buckets are allowed but must be secured during transit. Smoking and vaping are strictly prohibited on all vehicles. If anyone in your group has severe food allergies or dietary restrictions, please inform us in advance so we can take appropriate precautions.